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Implementing ERP on a Budget

 

Enterprise Resource Planning (ERP) Systems
Enterprise Resource Planning (ERP) Systems are implemented as a core functional model for knowledge management, software management, financial management, information management with workflow integrations. ERP system implementation considers the current business model to construct a customized configuration for deployment. The greatest benefit to implementing ERP is integrating various organizational data sources and processes into one core system. ERP implementation is often associated with large enterprises and can be expensive. Fortunately for small businesses, with the advancement of technology, ERP deployment is possible without having to endure the same expenses of a large corporation. Small businesses often utilize a combination of different cloud software and systems to manage daily activities, track information and engage employees. Bringing together these activities and tools under one software suite will maximize efficiency and create better communication channels for exchanging information more efficiently.

Many business owners and project teams do not believe an ERP is necessary for a small business. It isn’t necessary, but it can improve operational effectiveness. Bitrix24 and Zoho One provide affordable and customized solutions that can be deployed under any budget allowing organizations to select the tools they use daily and access it through one system. Customization may be limited compared to a full-scale corporate ERP, but it provides flexibility and seamless integration of data for every process within a business environment. Small businesses can access marketing campaigns, product information, human resources management tools, expenses, customer receipts and sales results all from one system. It provides exponential opportunity for managing organizational growth and scalability for business models built to evolve rapidly.

Preparing for ERP Implementation
ERP system development and implementation require meticulous planning that aligns with a set of project goals and objectives with targeted metrics that can clearly communicate successful implementation once completed. Using internal personnel or outsourcing activities can be achieved on a limited budget when sourcing talent from freelance networks. Project resources should be divided between designated team managers and members with a set execution timeline. Understanding the human capital required and engaging the team through a project kickoff meeting will set up a collaborative environment for successfully deploying ERP within a small business.

Regardless of the business size, it is important to careful plan and project management the design and implementation of ERP systems. To properly develop a system for a small organization, allot six months for initiating, planning, developing and closing out the implementation process. Prepare a project budget for personnel to focus on successful completion of an internal ERP system with time allotted for testing and fixing any system bugs. In addition to the preparatory steps, create a detailed plan for migrating data. Risk and mitigation strategies should be flushed out to proactively identify any dependencies as well. It is an incredible accomplishment to build a business to the point of requiring advanced technologies to manage daily activities. Even if this seems overwhelming, it’s important to consider your options when engaging subject matter experts. Tech Treats can provide input during your decision-making process.

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